Scott Christensen scott@hoams.net 816.210.4981 Welcome to the Homeowners Association Management System. Registering your homeowners association with HOAMS provides your association with an active web site easily updateable by all authorized users. Your website will have the following content: Home Page Invoicing/Payment History (secured, accessible only by the board) Announcements Events Newsletters Pictures Services (secure) Directory (secure) Documents (Bylaws, Restrictions, etc.) Helpful links List of Board Members List of Blockwatch Captains (if your neighborhood participates) Your website will be a secure, role-based site allowing different levels of access based on the provided user name and password. HOAMS has the following roles: Board Member Can update all aspects of their website Resident Can view secure items and update their family information (upload a picture, manage phone numbers, services, etc.) Child of Resident Can view secure items and update ONLY their own information (manage their mobile number, services, etc.) Guest Without logging in, anyone can view non-secure items (Announcements, Events, Newsletters, etc.) You will also get: Free Domain Name We will provide you with your own domain name (ex. www.yourneighborhoodname.com) so your community can easily remember your website. 10 Free Email Addresses We will provide you with 10 free email addresses typically used for Board Members to keep community business separate from personal (ex. President@yourneighborhoodname.com) We respect the confidentiality of your personal information. The information stored in HOAMS will be shared securely within your neighborhood only. Every resident can choose how much or how little information they share with their neighbors. HOAMS will not share this information with anyone. Sign up now for a FREE trial. Go to http://www.hoams.net and register.
Hoams.net, LLC | 5224 W 166th Street | Overland Park | Kansas | 66085

Home Page The Home Page is only updateable by board members. You can change the picture on this page as often as you like. By clicking on the hoa name, you can edit the welcome message, whether or not the hoa participates in a blockwatch program, and various other hoa items.

Hoams.net, LLC | 5224 W 166th Street | Overland Park | Kansas | 66085

Invoicing SECURE - only viewble and updateable by board members As a board member, you can configure an HOA Dues due date, and an invoice date. For example, if the dues are due on January 1 and you want the residents to get the bill 6 weeks prior to being due, you can set the invoice date to be October 15. Invoices will be automatically created for you the night of the 14th. An email will be sent to the board members to notify them that invoices are ready. You can then print the invoices and labels and mail them out to residents. Residents that have registered (for FREE) for an account with your neighborhood will also receive an email that they have a bill due. Additionally, when they login, they will get a notice of the invoice until it has been paid. Board members can also enter notes on accounts to keep track of special circumstances. For example, if a resident asks for an installment plan, or requests an extended due date.

Hoams.net, LLC | 5224 W 166th Street | Overland Park | Kansas | 66085

Invoicing (continued) Receiving payments for dues is a simple two click process. If the resident has already paid, you see a . If the resident has not paid, you see a . To enter a payment, you click the . You then see the payment screen which calculates late charges and interest if the payment is late. You verify payment amount and click submit. Each property will build a payment history as shown in the second screen below.

 


Hoams.net, LLC | 5224 W 166th Street | Overland Park | Kansas | 66085

Directory SECURE Any registered user of your neighborhood can view your neighborhood directory online. The directory can be sorted by street and by name. It also has a printer friendly format. Users can sign themselves up to NOT receive a hard copy of the directory which will save the association money in printing charges if you currently print directories.

Hoams.net, LLC | 5224 W 166th Street | Overland Park | Kansas | 66085

Announcements Any registered user of your neighborhood can make an announcement, whether it be a general announcement, or a new baby announcement. Any registered user can edit their own announcement and only view other announcements. Board members can edit and delete anyone's announcement. When a board member creates an announcement, they will be asked if they want to email the announcement to neighbors to ensure the neighbors see the announcement. Announcements remain posted until a user deletes it.

Hoams.net, LLC | 5224 W 166th Street | Overland Park | Kansas | 66085

Events Board members can manage neighborhood events, including uploading up to 5 pictures of each event. When an event is created or modified, the board member is asked if they want to email the event to registered users in the neighborhood. Better communication of events will increase attendance.

  


Hoams.net, LLC | 5224 W 166th Street | Overland Park | Kansas | 66085

Newsletters Board members can upload their newsletters. It can be any kind of file, pdf, doc, html, jpg, etc. When the newsletter is uploaded, the user is asked if they want to email the newsletter to registered users in the neighborhood. Users can choose to only receive their newsletters via email which will save the hoa the printing costs.

 

Pictures Board members can upload five pictures. They can change these pictures as often as they want. A caption can be added to each picture. For security, a note is placed under the picture identifying the board member that placed it there. All pictures can be clicked on to enlarge them.

 


Hoams.net, LLC | 5224 W 166th Street | Overland Park | Kansas | 66085

Services SECURE Any registered user with the neighborhood can post their own service, for example, lawn mowing, baby sitting, or professional services, such as accounting or legal. Children can only post a service for themselves. Adults can post services for themselves, their spouse, and their children. Board Members can post a service on behalf of anyone in the neighborhood.

Hoams.net, LLC | 5224 W 166th Street | Overland Park | Kansas | 66085

Documents Board Members can post up to five documents that are helpful to the neighborhood. Examples are the Bylaws and Restrictions for the neighborhood.

Helpful Links Board Members can post as many helpful links as they want. Ideas for these links are links to the city, state, school district, local utility providers, local newspapers and news channels, etc.

Hoams.net, LLC | 5224 W 166th Street | Overland Park | Kansas | 66085

Board Members Board Members can manage all aspects of the board. They can create positions, assign residents to positions, and order positions so they appear on the screen correctly. HOAMS was designed to allow sharing of one board member position so you can have many people responsible for one position.

Blockwatch Captains SECURE If your neighborhood participates in a blockwatch program, board members can assign the role of Captain to residents. All users registered with your neighborhood can view these captains online.

Hoams.net, LLC | 5224 W 166th Street | Overland Park | Kansas | 66085

Scott Christensen scott@hoams.net 816.210.4981 Pricing We understand how tight budgets can be with all the expenses that HOAs incur. With this in mind, we have priced our service at a point where we feel it will have minimum impact on your budget. We anticipate that the cost of our service will be offset by the savings you will realize in the reduced printing of directories and newsletters. If you like the services we offer, but already have a website and a contract with a hosting service, contact us and we may be able to negotiate a credit for your current service. You can contact us at billing@hoams.net. For any questions you may have, please contact us at help@hoams.net. Or call Scott at 816.210.4981. Sign up now for a FREE trial. Go to http://www.hoams.net and register. # of homes Monthly Annually Under 100 $35 $420 100-199 $40 $480 200-299 $45 $540 300-399 $50 $600 400-499 $55 $660 500-599 $60 $720 600 and more $70 $840

Hoams.net, LLC | 5224 W 166th Street | Overland Park | Kansas | 66085